Finance Office
Purchasing Card
The Purchasing Card (Pcard) is a VISA credit card issued through the department. The card provides a fast easy way to purchase items.
Acquiring a Pcard
- Get advisor's approval.
- Go to Pcard website.
- Read all policies and procedures.
- Read tutorial and take the quiz.
- Complete Designated User Form once quiz is passed.
- Return Designated User Form to Mary Jane Smith - 133 Fenske Lab.
Using the Pcard
Complete the Pcard Form and attach the receipt. Sign both and turn in to Mary Jane Smith - 133 Fenske Lab.
- Note:
- Pcard is tax exempt.
- Your card will be suspended if receipt is not turned in within 30 days of the purchase date. If this is a recurring instance the card will be canceled.
- There is a $2,000 per transaction limit on each card. An order cannot be split into two transactions to circumvent the system.
Lost or Unattainable Receipts
If receipt is lost call the vendor to get a faxed copy. If the vendor cannot provide this, then the Lost or Unobtainable Receipt Form should be completed with appropriate signatures.
Travel and the Pcard
View the Chemical Engineering Travel Page for information
Prohibited Uses
- Advances of Cash
- Alcoholic Beverages (non-Group Meals)
- Live Animals
- Consulting Services
- Cylinder Gases
- Entertainment Expenses
- Capitalized Equipment
- Gasoline
- Honoraria
- Leases
- Maintenance Agreements
- Meals (non-Group Meals)
- Calling Cards
- Memberships
- Personal Purchases
- Postage
- Purchase Agreements
- Radioactive Material
- Rentals (for property)
- Services (non-corporate)
- Temporary Expenses
- Utilities